Most people write prompts like search queries — a few keywords and hope. The fix is a simple, repeatable formula you can apply to any work task: tell the model who it is, what you need, and how you want the answer.
Templates for common work scenarios
Email drafting
"You are a professional business writer. I am a [role] at a [company type]. Write a [type of email] to [recipient] about [topic]. Tone: [tone]. Length: [word count]."
Meeting prep
"I have a meeting with [who] about [topic]. Give me 5 sharp questions to ask and 3 key points I should make. Format: two numbered lists."
Summarisation
"Summarise the following into: (1) key decisions, (2) action items, (3) open questions. Use bullet points. [paste content]"
- A good prompt has context (who you are), task (what you need), and format (how you want the output).
- Always specify your role — it dramatically changes output quality.
- Use constraints to keep the AI focused: word limits, tone, audience level.
- Iterate — great prompts are rarely written perfectly on the first try.
You are a professional work planner. My role is [your job title]. Today's date is [date]. My top 3 priorities are: 1. [priority 1] 2. [priority 2] 3. [priority 3] Create a structured daily plan in bullet points, grouped by morning, afternoon, and end-of-day. Keep it concise and actionable.
Quick knowledge check
Answer before marking this lesson completeIn the prompt "Summarise into: (1) decisions, (2) action items, (3) open questions" — which element is this an example of?
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